This form serves as a cover letter for contracts, which are in PDF format and are sent electronically to the Director for signature via Albina.
The conctract cover letter is created as a new request.
It is necessary to fill in:
- the name of the contract
- counterparty (can either be selected from the list or write your own)
- type of contract (select from the list)
- subject of the contract
- financial performance (if there is none, fill in 0 CZK)
- if you will be sending the signed contract to the counterparty yourself (and not via the legal department), tick this
Then click on "+Create contract cover letter". At this point, the request is already saved among your pending requests.
Now attach the contract for signature, add a comment if necessary, and submit "For Approve".
The sent request is stored among the Employee Requests. By clicking on the details of the request, you can see the current approval status.
The Approver receives a request titled "Contract Cover Letter" and it is included in the list of "Requests for my Approve".
Once the contract is signed by the director, it will appear as an additional attachment to the request with _signed in the title. If the requester has indicated on the cover letter that he will send the signed contract to the counterparty themselve, he will receive an e-mail notifying them him the contract is already signed.
Once the contract has also been signed by the counterparty, a PDF of the contract will be added as an additional attachment to the request.
The cover letter (document including the approval process) can be saved in PDF format by clicking on "Export to PDF".
