Albina website:  https://albina.uochb.cas.cz/ (login: IOCB personal number; password: same as to intraweb)

Order Financing from:

  • Grant 049/83 - for orders to be used in the USA

CONTENT


In the main menu, open Requests and click Create a new request.  Here, under Orders, choose whether it will be to Supply, Library or Production.

1. Order to Supply

It is possible to create an order directly through ACTIVA.cz (e-shop with office equipment) or from other suppliers.


1.1 Order via ACTIVA.cz

  • Select Grant and click on Order from ACTIVA.cz to be redirected directly to the e-shop. 

  • Change Czech to English on the website and select the items to order. 
  • Check the basket and click on TRANSFER ORDER. You will be redirected back to Albina to finish your order.

  • You can add a Comment or Attachment to the redirected order in Albina
  • Then send it For approve or Delete it.

1.2 Order from other suppliers

  • Select the Grant 
  • Fill in the supplier (or click on Any supplier)
  • Click on +Create an Order. 

At this point, the order in progress will automatically be saved to Employee Requests, any changes will be automatically saved.

  • Fill in the details of the specific order item (description, amount, price, etc.) and click on Confirm. 
  • Click the +Add Item button to add more items to the order and again Confirm. 
  • You can also add a Comment or an Attachment, you can change the Grant or Supplier
  • Then submit it for Approval or Delete it.

It is also possible to set a Required Delivery Time. It can be used when we require a check of the agreed delivery date or when we set the last possible delivery date for an order. By filling in the number of days and time you (and purchasing dept.) will receive a notification before the deadline.


2. Order to Library

  • Select the Grant 
  • Click on +Create an Order.

  • Fill in the details of the specific order item (description, amount, price, type, URL, etc.) and click on Confirm. 
  • Click the +Add Item button to add more items to the order and again Confirm. 
  • You can also add a Comment or an Attachment or change the Grant
  • Then submit it for Approval or Delete it.


3. Order to Production

  • Select the Grant 
  • Fill in Description
  • If it is a repair of the device, tick Repair and fill in the inventory number of the device
  • Click on +Create a production order.

  • Then you can also add a Comment or an Attachment or change the Grant
  • Then submit it for Approval or Delete it.

Copying Orders

You can also easily create a copy of a previously placed order. In the employee requests, select and click the order you want to copy. 

  • Click on the request and open an Order detail
  • Click on +Create a copy of this request and a copy of the order will automatically be created, which you can send directly to Approval or Edit and then send it.

Overview of all Created Orders

All orders in process (in progress, sent for approval, rejected, returned) can be seen on the Albina homepage

or in Requests

or in Reports - Supply - Orders from grant or Emloyee orders. Here the orders are divided into individual items.


Cancel or Edit a Request Already Sent for Approval 

In the employee's request list, open the request and click Save for edit. The request status will then automatically change from for approval to saved. You can edit and resubmit the request for approval or delete it.


Helpdesk: [email protected]

Veronika Hruzova, [email protected], +420 775 055 692