CONTENT

The transfer and disposal of assets can be found in the Requests, after clicking Request Type.

1. Transfer of assets

Add the name of the employee to whom you are transferring the property and click + Create asset transfer.

Note: From now on, the request is automatically saved in Employee Requests and can be returned to at any time - edit, submit for approval or delete.


Then choose the property to be transferred, you can add a Comment or insert an Attachment, and submit For Approve.


Note: Assets that are Blocked cannot be transferred because they are already part of another transfer or disposal request.


2. Disposal of assets

Asset disposal can be set up either directly in Requests or directly in the Assets tab, where you can select the asset to be retired and click on the icon with the red cross.

A window will open, where we select the Disposal Method (Physical Disposal or Sale), type the Reason and click on +Create Asset Disposal. 

Note: From now on, the request is automatically saved in Employee Requests and we can return to it at any time - edit, send for approval or delete.


Then, if necessary, insert an Attachment or add a Comment and submit for approval.

Custom asset name

Clicking on an asset will open the asset detail where you can create your own custom asset name.

Procedure: click on the pencil icon next to the asset name, write your own description and click on the green icon to confirm.

You can only rename assets that you own.

The official name will remain in brackets. The actual name is only visible to the users in their Albina, it does not change the official name that is displayed in the economic system.

Documents attached to assets

You can add various documents to your own assets (e.g. instructions, invoices, etc.) or view documents entered in the asset register.

Clicking on the + icon or the arrow (if the asset already contains attachments) in the right column opens a window divided into two parts:


  • personal attachments - here the asset owner can insert his/her own documents (editable). 
    These documents will also be displayed to the asset registry staff in the economic system. 

When the property is transferred to another employee, the attachments are also transferred.

  • attachments in the property register - here the attachments entered in the economic system of the property register are displayed (not editable)

Overview of all requests for transfer and disposal of assets

You can see all pending asset transfer or disposal requests (in progress, sent for approval, rejected, returned) on the Albina Dashboard.

For a complete list of all employee (and subordinate employee) requirements, see the Requirements tab.

List of assets in the department

The department manager can view the assets of individual subordinates by clicking on the drop-down box in the "Employee" window and selecting a specific subordinate. 


If the "The total assets of all subordinates" box is checked, the total list of assets in the department will be displayed.